Introduction:

Organizations widely utilize SharePoint sites as internal hubs for effective information and document management. These platforms play a crucial role in delivering timely and relevant content to employees and stakeholders, serving as the primary destination for collaboration.

Building and maintaining these collaborative spaces require careful consideration. Selecting the right person for the job is essential, as they act as a vital link to ensure the site remains helpful and up-to-date. Regularly scheduled updates and maintenance contribute to the site’s optimal functionality.

Step 1: Planning the Site

When planning your SharePoint site, envision the desired outcome and consider the following:

• Determine the site’s long-term or short-term necessity.
• Identify the pressing needs and must-haves for end-users.
• Define the end-users, considering their roles and departments.
• Assess whether users will share the same content or require separate sites.
• Evaluate the nature of the content – static or evolving.
• Decide on the level of access for different users.

Initiate the build with a solid plan, prioritizing essential steps, methodologies, and assigning responsibilities to ensure long-term success.

Step 2: Build the Wireframe

Construct the wireframe using a method comfortable to you, such as PowerPoint, Visio, or even pen and paper. Sketch the site layout, focusing on the seamless navigation of each end-user. Solicit input from stakeholders, as their insights are valuable for creating a user-friendly site that meets their needs.

Step 3: Develop Content

With a clear understanding of end-users’ preferences, work collaboratively to develop content. Consider whether the site will feature static or dynamic content. For dynamic content, plan how users will interact with updates. Utilize SharePoint’s features, like lists and calendars, to enhance user experience. Always prioritize end-users in content development, anticipating evolving needs and ensuring the site remains relevant over time.

Step 4: Consider Longevity

Future-proof your SharePoint site by building it with longevity in mind:

• Ensure updates and maintenance can be easily conducted by others.
• Create documentation and resources for seamless handovers.
• Make the site adaptable to evolving needs and changes.
• Consider the scalability of the site for future growth.

In Conclusion

A well-constructed SharePoint site serves as a valuable resource for organizations, streamlining information distribution, improving data management, and providing a centralized hub for collaboration. By investing time in careful planning and execution, you can create an enduring and efficient platform for your organization’s needs.